When you glance at a job posting or a university admissions portal and see the status "application in progress," it can trigger a unique kind of anxiety. You have submitted your materials, your digital footprint is in the system, but the final verdict hangs in the balance. This status represents the critical gap between submission and decision, a period where your qualifications are being actively reviewed by human experts or automated systems. Understanding what happens during this phase can demystify the waiting process and clarify what you can reasonably expect.
The Technical Definition of "In Progress"
At its core, "application in progress" is a processing status indicating that your submission has been received and is currently under review. It is not a rejection, nor is it an acceptance; it is the active middle ground. For employers, this means your resume and cover letter have cleared an initial screening—often an automated one—and are now queued for detailed human examination. For educational institutions, it signifies that your academic records, test scores, and personal statement are being compiled and assessed against the program's criteria. The system acknowledges the submission is valid and has moved into the evaluation pipeline.
How Automated Systems Impact the Status
In the modern application landscape, the "in progress" phase often begins with algorithms. Many companies use Applicant Tracking Systems (ATS) to filter hundreds of resumes before a human ever sees them. When your status updates to "in progress," it frequently means the ATS has successfully parsed your data and determined you meet the baseline qualifications. However, passing this digital hurdle does not guarantee a callback. It simply means your application is now positioned for the next layer of scrutiny, where a hiring manager or admissions committee will weigh your experience against the specific needs of the role or institution.
The Human Review Stage
Once the digital dust settles, the human element takes over. During this stage, reviewers compare your credentials to the ideal candidate profile. They assess the depth of your experience, the clarity of your writing, and the alignment of your goals with the organization's mission. If you are applying for a job, they might verify your employment dates and analyze the impact of your past roles. If you are a student, they will scrutinize your GPA, course rigor, and extracurricular narrative. The "in progress" label essentially means a committee is debating whether you are the right fit, weighing your strengths against potential candidates.
What You Should Avoid During This Phase
While your application is in progress, the worst action you can take is inaction. Avoid the temptation to send daily follow-up emails or make repeated phone calls; this can come across as impatient or desperate. However, you should actively monitor your email and application portal for any requests for additional information. If a reviewer needs a writing sample or portfolio link, responding promptly and professionally can sometimes move your application forward. Patience is key, but ensuring your contact information is current and accessible is equally vital.
The Timeline and Variables
The duration of the "in progress" stage varies significantly depending on the organization and the volume of applicants. A small startup might review applications within a week, while a large corporation or a competitive university could take several weeks or even months. Factors influencing this timeline include the number of applications received, the complexity of the role, and internal decision-making processes. During this period, it is generally acceptable to assume your application is still alive, but it is not being prioritized for an immediate decision.
Strategic Waiting and Next Steps
Waiting on an "in progress" status requires a strategic approach to your job search or academic planning. You should continue to apply to other opportunities rather than putting all your hopes on a single outcome. This multi-pronged strategy reduces the psychological stress of waiting and increases your chances of securing an alternative option. If the status remains unchanged for an unusually long time—beyond what was stated in the initial communication—it is acceptable to send a polite inquiry to the contact person listed, expressing continued interest and seeking an estimated timeline.
